November 6, 2017
Participation by vendors at Creation promoted conventions is strictly up to the sole discretion of Creation Entertainment. Unlike most other fan conventions, and certainly the vast “comic cons”, Creation Conventions are meant to be smaller, feature more live entertainment and audience/celebrity interaction. They are often officially licensed by the studios that own the series and we honor that which requires that all merchandise sold be completely licensed by the studio and when necessary vetted by us, the convention licensee for these properties.
FOR VENDORS THAT WISH TO ATTEND SUPERNATURAL, THE VAMPIRE DIARIES/THE ORIGINALS, ONCE UPON A TIME OFFICIAL CONVENTIONS AND THE OFFICIAL GENERAL HOSPITAL CONVENTION:
INFORMATION FOR SELLING AT SUPERNATURAL AND VAMPIRE DIARIES OFFICIAL CONVENTIONS:
You are always allowed to sell product that might appeal to the audience that attends these conventions. It can be fantasy and genre art, jewelry, posters, novelties and items from other genre series or themes with a few notable exceptions. Any questions please write to email@example.com
Exhibit tables (generally 2 1/2 by 6 feet, including two chairs) are available at most Creation events. Should you bring a grid wall or if you have any stackable items, for public safety you cannot build it more than seven feet tall.
PHOTOGRAPHS OF THE ACTORS IN CHARACTER FROM THE SERIES SUPERNATURAL, VAMPIRE DIARIES AND THE ORIGINALS: Creation has a license for these items and cannot have unlicensed or unauthorized images sold. Unfortunately this also includes ALL PRINTED fan art representations of the characters. Artists may offer Original Art (one piece that is not copied) for sale as long as they are not prints or lithographs.
Items or products that are NOT ALLOWED at Supernatural Conventions:
- LICENSED PRODUCTS OF THE FOLLOWING NOT ALLOWED:
• Any clothing apparel (Shirts, sweaters, hoodies, beanies, and hats)
• Supernatural Sam’s Amulet
• Photographs or images of the guest stars at the convention in or out of character from the series, photos of other Supernatural stars in character from the series. Posters or prints of the actors and or characters from Supernatural, unless one of a kind artwork, not printed but sold as originals/
ACTUAL LICENSEES OF THE PROPERTY ARE ALLOWED TO ATTEND ON AN OKAY BASIS REQUIRED BY CREATION.
- NON-LICENSED PRODUCTS OF THE FOLLOWING NOT ALLOWED:
(NOTE: All non-licensed products cannot relate directly to Supernatural property such as character names, imagery, quotes, or logos):
· Apparel that directly relates to Supernatural property (Shirts, sweaters, hoodies, beanies, and hats, etc.)
· Bags, totes, or drawstring bags directly relating to Supernatural property
The Supernatural Car may not be displayed on the hotel property in terms of money making ventures.
VENDORS TABLES are sold to vendors only, not to those wishing to attend the convention and buying a table as that comes with special vendors only credentials which may not allow vendors into the theatre.
To those who make “craft” type items. The studio owns certain intellectual property, like the Supernatural logo, the hexagram with the flames around it, images of the characters, etc. Whether that intellectual property is used on non-licensed professionally manufactured goods or on hand made crafted good we can not have it on sale at our convention. We are just a licensee of the Supernatural property ourselves and must protect the use of the ownership of these items by the studio. Please do not bring these types of things, including hand made t-shirts, posters, bags, etc. as your table will be closed with no refunds being offered. Do not come if you plan on selling these types of items, any discussion of what is permissible will be decided by Creation Entertainment. If you wish to check you may write to us at firstname.lastname@example.org prior to the convention. Do not buy a table if your item is questionable. AT SUPERNATURAL CONVENTIONS VENDORS CAN NOT SELL THE "AMULET" AS FEATURED IN THE PROGRAM. PLEASE DO NOT BRING ANY . THANKS!
FOR OFFICIAL VAMPIRE DIARIES CONVENTIONS, the following items are not allowed to be offered:
ALL CLOTHING APPAREL that FEATURES VAMPIRE DIARIES OR ORIGINALS CHARACTERS, ACTORS OR LOGOS
PRINTS OF ACTORS OR CHARACTERS
POSTERS OF ACTORS OR CHARACTERS
as previously mentioned photos of actors or characters.
WE ARE NOT ALLOWED TO HAVE THE SALE of UNLICENSED CRAFT TYPE ITEMS which includes studio owned logos, names, images, or sayings. Please do not bring these types of things, including t-shirts, posters, bags, etc. as your table will be closed with no refunds being offered. Do not come if you plan on selling these types of items., any discussion of what is permissible will be decided by Creation Entertainment. If you wish to check you may write to us at email@example.com prior to the convention. Do not buy a table if your item is questionable.
Please do not bring these items or products as your table will be closed with no refunds being offered. Do not buy a table if your items are questionable.
OUR VENUES DO NOT ALLOW THE SALE OF ANY TYPES OF EDIBLE ITEMS
Tables must be ordered by Wednesday prior to the event. Location of vendor table will be a first come first serve basis in the order in which you’ve purchased the table(s), no exceptions. At certain conventions (generally at convention centers) electricity is extra and you must pay the facility directly.
As a potential vendor that means the following rules must be adhered to to attend our OFFICIAL ONCE UPON A TIME EVENTS, THE GENERAL HOSPITAL CONVENTION. You are always allowed to sell product that might appeal to the audience that attends these conventions. It can be fantasy and genre art, jewelry, posters, novelties and items from other genre series or themes with a few notable exceptions. At the new GENERAL HOSPITAL CONVENTIONS you can sell any licensed merchandise or items that might appeal to this audience that are not licensed but do not infringe upon the rights and ownership of the studio (logos, art of characters, names, etc). Any questions please write to firstname.lastname@example.org.
OFFICIAL VAMPIRE DIARIES CONVENTION TABLE PRICES ARE $300 EACH
OFFICIAL SUPERNATURAL CONVENTION TABLE PRICES ARE - $400 EACH (expect Vancouver, $575, and Las Vegas, $500, SN UK $400 USD and VAT is included)
ONCE UPON A TIME CONVENTIONS - $350 EACH
THE OFFICIAL GENERAL HOSPITAL CONVENTION: 2 1/2 by 6 feet tables) are $250 each for the full convention.
All prices cover all the days of the convention and includes two general admissions to the convention vendors room. Because our shows have been selling out the vendors passes no longer can guarantee access into the theatre and are not given to you for the purpose of seeing the convention activities. Vendor wristbands are a different color than regular attendee wristbands and are that way to make sure that people doing the set up and closing of tables and/or booths are legitimate vendors. You may request wall space but there is no guarantee. Wall space is given on a when paid basis so the earlier you purchase the better your location.
NEW RULES AS OF NOVEMBER 5, 2018: OFFICIAL ONCE UPON A TIME CONVENTIONS: We are thrilled to add a new series of fan convention events to our roster of shows, really ramping up in 2018. Our OUAT conventions are licensed by the studio and require that all vendors do not infringe upon the characters, sayings, logos or images owned by ABC. This includes photos and artwork of the characters unless done in parody form. Items of interest to this audience are of course allowed as well as licensed OUAT products. In addition of late we have had a licensee show up with merchandise that is unlicensed (conveniently claiming they were mistakenly made without copyright notices and when asked they refused to stop selling them) and of course this is an infraction of the rules.Therefore as of November 5, all VENDORS at OUAT conventions must be approved by Creation, LICENSEE or not, before purchasing a table.You may write to email@example.com. If you are found to be selling non-licensed material without copyright notices after claiming to be a licensee we will not be able to allow you to attend again and as always Creation is the finally arbiter of which vendors can attend its events, licensees or not. TABLES ARE $350 EACH FOR THE FULL CONVENTION.
Set-Up times are available at the top of each convention website the last week (usually on Tuesday or Wednesday but sometimes sooner) prior to the convention. Generally set up is done on the day prior to the convention beginning later in the day but leaving enough time for pre-registration. This is a general statement and may not apply to each convention depending on availability of the facility the day before. Additionally, vendors must have the appropriate government licenses (usually sales tax resale numbers that you can get on a temporary basis if you don't have one).
When it’s a three day show: Friday, Saturday and Sunday. We normally have vendors set up on Thursday afternoon and we also open to the general public that evening until 11pm or midnight.
FOR VENDORS THAT WISH TO attend the LAS VEGAS OFFICIAL STAR TREK CONVENTION in LAS VEGAS or THE CONTINUING VOYAGE TOUR WITH THE STARS OF STAR TREK CONVENTIONS in other cities:
Creation Entertainment proudly presents THE OFFICIAL STAR TREK CONVENTION LAS VEGAS on August 1-5, 2018 taking place at The Rio Hotel and Casino. There also will be pre-registration and dealer preview night on JULY 31 with set up during the day, and that night most of our biggest customers attend and sales are outstanding so please reserve that day and night for the convention.
There are three types of vendor sales spaces available at this 2018 LAS VEGAS OFFICIAL STAR TREK convention and they include 2 1/2 by 6 feet tables at $750 for wall space or $600 for island tables. Booths in the front area of the vendors room which include pipe and drape and one covered table and two chairs are $1550.
Vendors room tables generally do not include admission to the main theatre of the convention.
Vendors are not allowed to sell un-autographed photographs of any STAR TREK character, NOR ANY UNLICENSED MERCHANDISE THAT INFRINGES UPON THE STUDIO’S RIGHTS FOR STAR TREK AT THESE EVENTS. DO NOT ATTEND IF YOU HAVE QUESTIONABLE MERCHANDISE. You are not allowed to “sublet” your space to other vendors, not bring celebrities to be at your booth without our written pre-approval. If you have questions on these rules please write to firstname.lastname@example.org
This is a family event and we do not allow materials suitable for adults only to be sold, nor any unlicensed videos.
The promotion of fan produced Star Trek films is not permitted.
Pre-approval is not necessary to purchase space at The Las Vegas Official Star Trek Convention by the studio if you attended last year or the 50th Anniversary or you are a Star Trek licensee. Please note that only licensed merchandise is allowed to be sold at this event. We reserve the right to close your location down without refund if you are not following this or the other rules mentioned. If you are a new vendor you must send us what you want to sell (photos are a plus) and we’ll get a quick turn around from CBS, the studio that approves participation. Please write to: email@example.com to get approval.
FOR THOSE WISHING TO ATTEND THE 2018 CONTINUING VOYAGE TOUR WITH THE STARS OF STAR TREK CONVENTIONS (NEW JERSEY and possibly elsewhere in 2018) you may order your tables for $350 via online. Rules above involving photos, unlicensed merchandise, subletting, etc. are all applicable to these conventions as well but these shows do not involve getting approval from the studio.
In order to sell at any Creation convention. As a vendor, you must to apply for a valid state tax id number (convention state you are planning to sell) first. Once you have it, you can then submit your vendor table(s) application and remember to include your state tax id number on your application. The state of Nevada is the only exception this does not apply. Since the promoter (in this case, Creation Entertainment) is obligated to provide you (vendor), with a one-time state sales tax permit. Which you must pay the state of Nevada any taxes collected within 30 days after the event.
You must have an appropriate temporary sales tax form for each conventions' state that you plan to sell in. See elsewhere on this page for more information.
ADDITIONAL IMPORTANT INFORMATION regarding tax ids, and mailing in vendors payments.
All states require for every vendor to obtain a valid tax id number, so if you're planning to sell at an event. It is your responsibility as a vendor to obtain the proper tax id number for the state you would like to participate in.
Before you submit your vendor order form through our web site, please make
sure you have a valid tax id number for the state which the convention will
If you do not have a valid tax id number, you can email
and we can give you the proper state's web address for you to apply for the proper tax id number, BUT temporary sales tax licenses are quite easy to find online.
Once you have a valid tax id number, you can purchase the table(s)/booth
through our online order form or you can mail in your fees to:
CREATION VENDOR TABLES
217 S. Kenwood Street
Glendale, CA 91205
Please submit all pertinent information and your credit card number with expiration date if you are paying by mail. Please order early enough for your card to be processed or your check to clear if you are ordering by mail. Allow ten days for checks.
If you have questions about dealer tables contact:
Leticia Serafin firstname.lastname@example.org
Thank you for your advance co-operation,
VENDORS TABLES ARE NON-REFUNDABLE
IMPORTANT VENDOR INFORMATION
CREATION ENTERTAINMENT RESERVES THE RIGHT TO DENY VENDOR ACCESS TO ANY EVENT IF THE COMPANY FEELS THAT PARTICIPATION BY A GROUP OR INDIVIDUAL WILL HARM THE EVENT OR OUR COMPANY IN ANY MANNER. CREATION ENTERTAINMENT WILL BE THE FINAL ARBITER IN THESE CASES.
When buying a vendors table you are purchasing 2 1/2 feet by 6 feet of tabletop
space to sell from unless you are buying a booth at the Las Vegas Star Trek Convention.
It is not acceptable, due to studio rules, to sell prints of your artwork of the characters that are owned by the series studios. Also, our venues to do NOT allow the sale of food products as they consider them competitive.
Creation only allows the sale of licensed merchandise (including videotapes) at its events. Exhibitors are responsible for the legality of the items they sell, as well as government and/or tax licenses, and insurance. We do not allow the sale of pornographic materials at our events and please keep in mind that Creation events do attract children of all ages.
The sale of photographs or postcards of characters played by guests appearing at the convention is prohibited as are cast shots featuring said characters. Pre- Autographed photos are acceptable for display and sale.
Vendors may also not distribute literature promoting other genre events without pre-written confirmation by Creation Entertainment. Although we often allow this to occur at our sole discretion, if the event you wish to promote is directly competitive to existing or planned Creation events, unfortunately we can not allow promotion of said conventions. Distribution of promotional flyers for sci-fi or other genre conventions without permission will result in your booth being closed without refund.
Vendors may not collect names and addresses (e-mail or otherwise) of event attendees without written approval from promoter.
Exhibitors agree to hold harmless Creation Entertainment and any of its production partners from loss or damage of merchandise or injury sustained during attendance at its events. Exhibit rooms are watched by security or locked by the facilities during non-show hours. Creation takes no responsibility for items lost or stolen during these hours: it is up to vendors to carry insurance for their goods.
Please keep your area neat and clean. Kindly bring along a trash bag to collect your garbage and food left-overs. Your help in keeping the facility clean allows us to come back next time!
All tables come with up to two complimentary VENDOR PASSES, most often in the form of speciallly coded wristbands that allow you into the vendors room during set up and close down periods. It is necessary for us to physically place these wristbands on, no exceptions. Please make sure to wear them throughout the weekend as we can not replace them. WRISTBANDS will be given out generally the first morning before opening. Vendors passes do generally not allow access into the theatre.
Vendors may not "sublet" their space to other companies or persons.